Community Meetings

Thinking about a meeting? Make sure it’s the right fit.

Some communities are more receptive to meetings than others. Local culture, while never monolithic, typically has a dominant personality. Do you have many actively involved community members who value conversation and transparency, and have a good amount of leisure time? Or do people typically work 40+ hour weeks, and usually only collaborate when an issue or problem presents itself? Dig around and talk to folks, and make sure you know what’s worked well in the past, and what hasn’t.

Put your meeting in context.

Standalone meetings typically aren’t a great use of time or resources. Plan meetings and open houses as part of a planned, multi-pronged campaign (see TELE Engagement Guide Section 7.1). Your meeting should be coordinated with specific, highly-targeted outreach initiatives delivered via mail, social media, your website, local news outlets and other channels that are valued and used by your community.

Bring in partners.

Meetings have a stronger draw when multiple partners and cooperators from different organizations are involved. As prescribed fire is frequently not the flagship issue, but rather, a supportive tool in forest restoration initiatives, a collaborative approach is critical. Specifically target community leaders or other key people in your area who may be able to spread information and enthusiasm within their networks.

Consider an open house.

Instead of a panel or formal presentation, consider an open house with partners at tables. This allows for one-on-one conversations, which many presenters and attendees are more comfortable with. It also encourages attendance by creating flexibility for people to show up when they can, for a shorter period.

Add interactive components.

Tie in a community meeting or open house with another type of engagement, such as a movie showing. Many communities have seen excellent turnout, and driven productive conversations, with public showings of “The Era of Megafires” featuring the research of Dr. Paul Hessburg. See North 40 Productions licensing options for details.